How to build employer branding with AI without inventing a fake company
Guide to employer branding with AI: the real employee proposition, content with Getimg.ai and HeyGen, and the rule of never fabricating testimonials.
AI for human resources
AI guides and tools for people work: job postings, screening with human oversight, documented interviews, onboarding and internal communications. Each guide also marks where regulation demands care, because in HR the AI touches decisions about people.
The guides, task by task
How to automate HR paperwork with AI: letters, certificates and templates
Guide to people administration with AI: templates with variables, batch drafting with review and automation of the repeated flows.
How to screen candidates with AI without losing judgment or breaking the rules
Guide to AI in candidate screening: what US federal and state rules actually require, the flow with real human oversight and the biases that must be watched.
How to build employee onboarding with AI so it depends on nobody
Guide to AI onboarding: tool tutorials with Guidde, an induction course with LearningStudioAI and welcome materials with Gamma.
How to write job postings with AI that attract the right profile
Guide to writing job postings with AI: market research, drafting without bias or clichés and the filter that attracts the candidate who fits.
How to build an internal assistant that answers staff questions
Guide to the internal AI helpdesk: documentation that answers, an agent with Tidio or your own base with FastGPT and the cycle that keeps it reliable.
How to run engagement surveys with AI and turn them into changes
Guide to climate surveys with AI: questions that inform, open-answer analysis with real anonymity and the close that prevents cynicism.
How to document hiring interviews with AI and make them comparable
Guide to documented interviews with AI: transcription with Fireflies, a structured script, fair candidate comparison and the rules of recording.
How to prepare performance reviews with AI without delegating judgment
Guide to performance reviews with AI: evidence collected all year, drafts built from facts and the conversation no machine can hold.
How to improve internal communications with AI without sounding corporate
Guide to internal comms with AI: announcements people understand, a sustainable internal newsletter with Gamma and the tone staff do not ignore.
Built for this sector
They are built for this specific job, not adapted to it. Each one has its own review with a verdict, verified pricing and alternatives.
Gusto
From $554.4 Very good
US payroll and tax filing for small businesses, with onboarding, benefits and HR.
ADP Workforce Now
Price on request4.2 Good
US payroll, tax and HCM for mid-sized and large organisations.
Ashby
From $4004.2 Good
Recruiting suite with ATS, CRM, sourcing, scheduling and advanced analytics on one data layer.
PayFit
Free trial · from €654.2 Good
Payroll and labour administration for Spanish SMBs, with HR, time tracking and an assistant.
QuickBooks Workforce Payroll
From $94.54.2 Good
US payroll connected to accounting, with AI preparing the run for approval.
Deel
From $54.1 Good
HR, hiring and global payroll for employees and contractors across more than 150 countries.
BambooHR
Free trial · from $104.0 Good
Easy-to-adopt HRIS for SMBs, with people data, hiring, performance and attendance.
Greenhouse
Price on request4.0 Good
ATS for structured hiring with scorecards, interviews, automation and AI governance.
Paychex Flex
Price on request4.0 Good
US payroll and tax with service and HR modules for different business sizes.
Rippling
Price on request4.0 Good
Modular platform joining HR, payroll, identity, devices and spend over the same employee data.
Personio
Price on request3.9 Fair
European HR platform for small and mid-sized companies, with an assistant over workforce data.
HiBob
Price on request3.8 Fair
HCM for mid-sized companies focused on employee experience, performance and people analytics.
Metaview
Free + from $603.8 Fair
Automatic interview notes for hiring, with sourcing, screening and reporting agents.
Workday HCM
Price on request3.8 Fair
Enterprise HCM joining HR, talent, payroll, planning, finance and AI agents.
Workable
Free trial · from $2993.7 Fair
The hiring platform with an AI agent that sources, screens and qualifies candidates.
Factorial
Free + from €5.53.5 Fair
All-in-one HR, payroll and IT for Spanish SMBs, with the Factorial One AI agent.
Sesame HR
Free trial · from $3.753.5 Fair
Modular HR for SMBs, with time tracking, shifts, performance, recruiting and AI features.
Paradox
Price on request3.4 Fair
Olivia, the conversational hiring agent for high-volume recruiting.
Kenjo
Price on request3.0 Fair
Workforce management for SMBs with deskless teams: shifts, time tracking, absences and payroll.
General tools that also work here
They are not sector tools, but the guides above genuinely use them for specific tasks. They sit apart because, mixed in, they would bury the ones above.
Goose
Free4.1 Good
Block's open agent, extensible and built to automate beyond code.
NotebookLM
Free + from $4.994.1 Good
The research notebook that answers only from your own documents, with the citation attached.
Claude
Free + from $174.0 Good
Anthropic's AI assistant for writing, analysing and thinking through documents.
Kagi
Free trial · from $54.0 Good
The paid search engine with no ads and no tracking.
Guidde
Free + from $193.9 Fair
Step-by-step video guides created automatically as you work.
FastGPT
Free + from 99 CNY3.8 Fair
Open-source platform for building RAG chatbots on your documents.
Fireflies
Free + from $103.7 Fair
Records, transcribes and summarizes your meetings and interviews in 100+ languages.
Getimg.ai
From $103.7 Fair
11+ AI image and video models in a single creative workspace.
Jasper
Free trial · from $593.7 Fair
Marketing copy with your brand voice applied to everything it generates.
HeyGen
Free + from $243.6 Fair
AI avatar video and dubbing with lip sync in over 100 languages.
Tidio
Free + from $24.173.6 Fair
AI chat that resolves your store's repeat questions without a human agent.
Gamma
Free + from $103.5 Fair
Turns a text or a topic into presentations and documents that look good.
LearningStudioAI
From $393.4 Fair
Turns a topic or a document into an online course ready to publish.
Quizgecko
Free + from $163.4 Fair
Turns any material into quizzes, flashcards and study notes.
Frequently asked questions
Is it legal to screen candidates with AI?
With conditions: European regulation treats hiring as a high-risk use, demanding real human oversight, transparency with candidates and explainable decisions. AI can sort and summarize. The decision to reject a person must be human and defensible.
Which HR tasks benefit most from AI?
Production and documentation: writing postings, transcribing and summarizing interviews, building onboarding materials and answering staff's repeat questions. Judgment about people (whom to hire, how to evaluate, what to communicate in delicate situations) remains human.
Can I record interviews with AI?
Always with disclosure and a legal basis for processing: recording interviews requires informing the candidate and handling that data with the care data protection demands. With that solved, automatic transcription removes note-taking and makes the process fairer and more comparable.
How much does digitizing an SMB's hiring cost?
A complete AI hiring platform starts around $299 a month, and the individual pieces are far cheaper: interview transcription from $10 and writing with assistants from $8. Starting with the pieces and jumping to the platform when volume demands it is the sensible path.